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Staffing & Recruiting Firms

AI That Screens, Schedules, and Follows Up—So You Place More Candidates, Faster

ChattyAI automates candidate outreach, interview booking, and status updates—so your team can focus on what really moves the needle: placements and relationships.

​Running a staffing firm means living in the details—every missed message, scheduling slip, or slow reply can cost a placement. ChattyAI removes those risks. It works 24/7 as your recruiting assistant: pre-screening applicants, booking interviews, and updating both candidates and clients in real time. You get faster time-to-fill, happier recruiters, and a better experience for every hire.

The Pain Points That Slow You Down:

  • Manual Follow-Ups: Delayed responses mean lost candidates and leads. With 80% of applicants expecting placement in under 3 weeks, speed is non-negotiable (source: StaffingHub).

  • Back-and-Forth Interview Coordination: Aligning calendars for candidates and hiring managers wastes time better spent on sourcing and coaching.

  • Initial Screening Drain: Recruiters spend hours asking the same baseline questions—time AI can reclaim (source: Bullhorn).

  • Admin Busywork: From compliance to onboarding reminders, routine communication adds up.

How ChattyAI Solves It:

1. 24/7 Candidate Engagement
Applicants who text or email late at night? ChattyAI replies instantly, answers common questions, pre-screens for eligibility, and offers interview slots—all without your team lifting a finger.

2. Smart Interview Scheduling
No more inbox battles. ChattyAI syncs with recruiter calendars to offer live availability and lock in interviews on the spot.

3. Follow-Ups That Build Trust
After an interview, ChattyAI sends thank-yous, onboarding steps, or reminders (“Your onboarding documents are due Friday”). Every step is tracked and reinforced.

4. Recruiter Alerts & Activity Summaries
ChattyAI notifies your team when action is needed: “3 candidates need feedback” or “2 offers unconfirmed.” This keeps the pipeline moving.

5. Ongoing Client Communication
Send automatic updates to clients on placement status or request post-hire feedback. ChattyAI helps maintain strong agency-client visibility.

Documented Results:

  • Firms using AI are twice as likely to grow revenue than those without (source: StaffingHub).

  • Recruiters using automation save up to 17 hours/week, freeing time for real conversations.

  • AI-powered responses can reduce time-to-fill dramatically, helping age

  • ncies hit the 20-day placement standard more than 90% of the time.

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Why Staffing Owners Choose ChattyAI:

  • Purpose-built for recruiting workflows—not retrofitted CRM tools.

  • Accelerates placements while protecting candidate experience.

  • Plays nicely with your existing tech stack.

  • Backed by industry data and recruiter-led UX.

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ChattyAI is your 24/7 junior recruiter. It engages candidates, coordinates interviews, and closes communication gaps—so your team can focus on filling roles and growing revenue.

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Win top talent faster—and free your team from manual outreach.
 

What Our Clients Say

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Jordan T., Director of Talent, Apex

"ChattyAI has been a game-changer for our agency. It now handles all our initial candidate touchpoints—screening, scheduling, and reminders—without any lag. We’ve cut our average time-to-fill by a week, and our team finally has time to focus on relationship-building instead of calendar juggling. It’s like hiring an extra recruiter who never sleeps."
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